Restaurant POS Quote Checklist: Licence, Hardware and Support
A practical worksheet for reading a POS quote and identifying recurring costs, included services and missing answers.
Last verified: 2026-09-27
A restaurant POS quote is comparable only when it covers the same devices, branches, modules and time period. Ask for an itemized written quote, then separate recurring software costs from equipment and one-off services. This checklist helps you read offers; current Rosuii plan prices belong on the linked pricing page. No national market range or cheapest-provider claim is assumed.
Give suppliers the same brief
Write the required number of branches, counters, kitchen stations, staff accounts and expected busy-day orders. Specify the devices and printers you already own. Name the essential workflows and the report or export formats you need. A supplier can then state the applicable plan and any dependencies.
Normalize each line of the quote
| Quote line | Question to resolve | Record |
|---|---|---|
| Software licence | Monthly, annual or one-time? | Billing period and renewal amount |
| Branch/device limits | Which additions change the price? | Included quantity and extra charge |
| Hardware | Purchase, rental or bring your own? | Exact model, warranty and owner |
| Setup/training | What is included and what costs extra? | Named scope and delivery terms |
| Provider charges | Which external fees are separate? | Provider and current written terms |
| Support/recovery | Who handles updates, incidents and restore? | Hours, scope and exclusions |
| Exit/data | What exports and access remain? | Format, process and any charge |
Use the same comparison period
Choose a period suitable for your decision, then calculate software payments plus equipment, connectivity, provider charges and separately agreed services. Count each cost once. A monthly and an annual option are alternatives, not two charges to add together. Ask how renewal, additional branches or replacement equipment would change the result.
A one-time licence can still have later support or upgrade charges. A subscription does not prove every service is included. Confirm the actual contract rather than assigning these assumptions to all suppliers.
Keep unpriced items visible
Use “awaiting quote” for missing amounts. Do not substitute invented national averages or deduct promised savings from the purchase budget. If a charge depends on volume, keep the rate and your stated volume assumption beside the calculation. Ask the supplier which stated amounts include any applicable charges; this guide does not determine a legal tax rate.
Match the quote to a pilot
Test the quoted plan, device and workflow before rollout. If the demonstration used a more expensive plan or a different printer, ask whether the quoted setup can repeat it. Record the test date, quote expiry and unresolved conditions with the offer. Rosuii publishes its own prices and limits at /pricing; this vendor-authored worksheet is not an independent market survey.
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Frequently asked questions
Does the lowest monthly price prove the lowest total cost?
Should I use a typical Bangladesh price when a quote is missing?
Where can I check Rosuii prices?
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