Expenses and P&L

See what a Bangladesh restaurant spends, and what it actually keeps

Rosuii records every restaurant expense with a category, a vendor, a payment method and a photo of the receipt, through an approval step. The profit-and-loss view then sets your revenue for a date range against approved expenses and the salaries actually paid in it, and shows the net profit and margin.

Expense approvalReceipt attachedNet profit and margin

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Description reviewed: 2026-10-04 · Check your installed version and hardware in a demonstration.

Capabilities, setup and operating boundaries

Use these workflows as a demonstration checklist for your account, devices and service. A product description is not a compatibility test of your printer or installed app version. Detailed plan comparison

Expense records and operating reports

Record expenses with category, date and payment details and inspect their effect on the operating reports.

Starter, Growth, Pro — account limits, permissions and the setup conditions below apply.

Workflow and demonstration: Enter a sample expense, check its payment-method movement and inspect the same date/outlet in reports.
Prerequisites: Expenses entitlement, accurate source records and expense permissions.
Connectivity and offline behavior: Configuration and shared records need internet. Confirm the exact desktop screen separately.
Limitations: Operating profit reports depend on recorded data; this is not a claim of complete double-entry accounting or audited profitability.

Expenses and P&L

Who this feature is for

For owners who can see their sales but cannot say what is left at the end of the month

Owners reading sales totals with no view of cost
Restaurants whose expenses live in a notebook or a phone gallery
Multi-outlet operators who need expenses kept per outlet
Managers who should record a cost but not approve it

Operational benefits

What this changes in daily service

A cost record that survives the month

Rent, gas, utilities, repairs and ad-hoc purchases are entered with a category, a vendor and the receipt image, instead of being remembered.

Someone approves before it counts

An expense is recorded by whoever paid it and counts toward profit only once it is approved or paid, so the figure is not whatever the last person typed.

Revenue against cost, for a period you choose

Pick a date range and read revenue, expenses by category, salaries paid, net profit and margin together.

How it works

The workflow, step by step

1. Set your categories

Create the expense categories your restaurant actually uses — rent, gas, utilities, maintenance, marketing.

2. Record as you spend

Enter the amount, date, category, vendor and payment method, and attach the receipt.

3. Approve it

An approver marks it approved or paid. Only then does it count as a cost.

4. Read the period

Open the profit-and-loss report for the range you care about and read net profit and margin.

What is included

Expense categories
Expense record with amount, date and reference
Vendor or supplier on the expense
Payment method on the expense
Receipt image attached to the expense
Approval status before it counts as cost
Per-outlet expenses
Expense report by category
Profit-and-loss view with net profit and margin

Frequently asked questions

Can I see whether my restaurant made a profit this month?

Yes. The profit-and-loss report takes the date range you choose, totals revenue from orders that were not cancelled, subtracts expenses marked approved or paid and salaries actually paid in that range, and shows net profit and the margin. Expenses are also broken down by category.

Does the profit figure include the cost of ingredients?

No. Net profit here is revenue minus recorded expenses and paid salaries. Ingredient cost is reported separately in the food-cost report. If you want purchases reflected in profit, record them as expenses as well.

Can I attach the receipt to an expense?

Yes. An expense carries an amount, date, category, vendor, payment method, a reference number and an attached receipt image, so the paper slip does not have to survive.

Can a manager record an expense without being able to approve it?

Yes. Recording and approving are separate, and an expense only counts toward profit once it is approved or paid.

Can I keep expenses separate per outlet?

Yes. An expense belongs to an outlet, and the reports follow the outlet you are looking at.

See this workflow in your restaurant

Start on the Free plan or open the demo, then choose a plan only when you need higher limits or connected modules.

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